A powerful solution for precise, transparent financial planning, FutureLog’s smart Capital Expenditure (CAPEX) Management tool is the newest addition to its suite of cloud-based procure-to-pay (P2P) software designed for the hospitality industry.

From setting budgets to tracking approved investments, transparency and accuracy are key to effective CAPEX Management. For the hospitality industry, managing capital expenditure can be a complex process, as alongside cashflow and profitability considerations, other factors such as guest expectations, brand standards, competitor activity and industry trends also require careful attention.

Whether it’s upgrading kitchen equipment or refurbishing meeting rooms, manually managing the associated budgets, supplier quotes, contracts, invoices and approval workflows is unnecessarily time-consuming, tedious and inefficient. Bringing these processes into a centralised, cloud-based platform ensures end-to-end visibility, real-time collaboration, and improved operational productivity.

The newest addition to FutureLog’s market-leading suite of procure-to-pay solutions is its CAPEX Management tool, a powerful product to help hospitality customers manage, track, approve and analyse CAPEX across their organisations intuitively and efficiently.


Regardless of a project’s scope and size, FutureLog’s CAPEX Management tool facilitates precise, trackable investment planning. Detail-rich proposals can be created quickly and easily, and supporting attachments ensure stakeholders have access to all the necessary information in one place. See at-a-glance budget statuses and seamlessly handle multiple currencies between head office and divisions. Securely store all supplier quotes relative to each project and guide the supplier selection process with centrally housed team feedback and analysis.


Clear communication is essential for smooth approval workflows, and FutureLog’s messaging function ensures the visibility of all exchanges amongst stakeholders. Whether it’s adding instructions for the accounting team or highlighting crucial information, everyone can stay well-informed from start to finish, alongside timestamped activity logs and overviews of the most recent actions.


Avail of powerful search and sorting functions to view CAPEX projects by status (Active, Authorised, Closed or Deleted), name or supplier, alongside approval stage, cost centre and more. Set authorised spend levels for approvers, assign invoices and enjoy a comprehensive overview of all supplier contracts.


An essential companion for today’s busy hospitality departments, FutureLog’s CAPEX Management solution brings game-changing transparency and unparalleled, end-to-end efficiency to your capital expenditure management. Contact Benjamin Krieg, Global Vice President Strategic Accounts, today to discuss how you can take control of your budget, track project investments and ensure spend compliance.